Last updated: 02-04-2025
Urban Mobility Systems B.V. (“UMS”, “we”, “us” or “our”) is committed to protecting your privacy and handling your personal data in a secure and transparent manner. This Privacy Policy explains how we collect, use, store and protect the personal data you submit when applying for a job at UMS.
This policy applies to all applicants who submit their information through our website, recruitment forms, email, or other channels.
1. Data Controller
Urban Mobility Systems B.V.
Galileïstraat 16–18
5349 AT Oss, The Netherlands
Email: recruitment@urbanmobilitysystems.nl
Phone: +31 (0)6 38 81 01 52
UMS is the Data Controller responsible for processing your personal data under the General Data Protection Regulation (GDPR).
2. Personal Data We Collect
We only collect information necessary for processing your application, including:
- Full name
- Email address and phone number
- Home address
- CV, portfolio, certificates and other documents you upload
- Motivation letter or application explanation
- Links (e.g., LinkedIn, portfolio websites)
- Employment history and education
- References (only if provided by you)
We do not request or intentionally collect sensitive data (e.g. medical information, religion, ethnicity). If you voluntarily provide this information, we advise you to avoid doing so.
3. How We Use Your Data
We process your personal data solely for recruitment-related purposes:
- Evaluating your application
- Communicating with you during the hiring process
- Scheduling interviews
- Assessing suitability for current and future job openings
- Verifying references (only with your permission)
- Complying with legal requirements if you are hired
- Improving and optimizing our recruitment processes
Your data will not be used for marketing purposes.
4. Legal Basis for Processing
We process your data based on:
- Pre-contractual necessity: to handle your application
- Legitimate interest: improving internal recruitment procedures
- Consent: only when storing your data for potential future roles
- Legal obligation: if your profile progresses to hiring procedures
You may withdraw your consent at any time.
5. Data Retention
UMS applies the following retention periods:
4 weeks — standard retention
If you are not hired, your data will be deleted within 4 weeks after the application process ends.
12 months — only with your explicit consent
If you agree to be included in our talent pool for future positions, we store your data for up to 12 months.
You can withdraw your consent at any time by emailing recruitment@urbanmobilitysystems.nl.
If you are hired
Relevant application data becomes part of your employee file and is stored according to our internal HR policies.
6. Sharing Your Data
We only share your data when necessary for recruitment purposes:
- UMS HR team members
- Hiring managers or team leads involved in the process
- IT and hosting providers that support our website
- Form tools and recruitment systems used for processing submissions
- Google Workspace (email communication)
Third-party tools used on our website
These tools may process personal data such as IP addresses or device information:
- Cookiebot (consent management platform)
- Google Analytics (website analytics)
- LinkedIn Insight Tag / Ads Manager (advertising & campaign insights)
All tools operate with GDPR-compliant Data Processing Agreements (DPAs) and only activate when consent is given, where required.
We never sell or trade your personal data.
7. Cookies & Tracking Technologies
UMS uses cookies and tracking technologies to improve website performance and analytics.
We use the following:
Cookiebot
Manages cookie consent and ensures analytics/marketing cookies only load with user approval.
Google Analytics (with IP anonymization)
Used to analyze user behavior on the website.
Collected data may include:
- IP address (anonymized)
- Browser type
- Pages visited
- Device & operating system
- Session duration
LinkedIn Insight Tag
Used for:
- Conversion tracking
- Website audience insights
- Measuring performance of recruitment advertisements
You can adjust or withdraw your cookie consent anytime via the Cookiebot banner.
More detailed cookie information is available in our Cookie Policy.
8. Data Security
We implement appropriate technical and organizational measures, including:
- Encrypted data transfer (SSL)
- Restricting data access to authorized HR personnel
- Secure hosting and server infrastructure
- Regular system updates
- Strong internal access control
9. Your Rights Under GDPR
You have the right to:
- Request access to your data
- Request correction of inaccurate data
- Request deletion (“right to be forgotten”)
- Object to or restrict processing
- Withdraw consent at any time
- Request data portability
- File a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)
Requests can be made via: recruitment@urbanmobilitysystems.nl
We will respond within 30 days.
10. International Data Transfers
Some of our service providers (e.g., Google, LinkedIn) may process data outside the EU.
These transfers are protected by:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions, where applicable
- Additional technical safeguards
11. Changes to This Privacy Policy
We may update this policy periodically. The most recent version will always be published on our website.
